Boards and structure
Spaces, lists, statuses, and the five boards that show your GTD work.
GleanLog separates where a task lives from how it shows in your workflow.
Structure
Workspace
└── Space
└── Folder (optional)
└── List
└── Task- A workspace is the container for spaces, lists, tasks and docs. An account has one personal workspace by default; the current workspace is remembered per device.
- A space groups lists.
- A list holds tasks and owns its statuses — each typed open, custom, done or closed. Where a task lives is its list.
- Folders can group lists inside a space.
Spaces and lists can only be deleted when they are empty, so tasks never disappear because their container did.
Boards
A board is a view of every task carrying one GTD tag, across the whole workspace:
| Board | Shows |
|---|---|
| Inbox | @gtd-inbox and untagged captures |
| Next | @gtd-next |
| Waiting | @gtd-waiting |
| Someday | @gtd-someday |
| Completed | Tasks in a done or closed status |
Archived and deleted tasks are off the boards.
Statuses and meaning
Each list defines its own workflow, but GleanLog only ever compares statuses by meaning:
- Moving a task to another list carries its status across by type, not by name.
- Marking a task done picks the list's done status, or its closed one.
- Reopening picks an open status.
- Filing a task to Next can move it to an open status in its list.
That is why the same three statuses (to do, in progress, complete) work for most lists, and why a custom status never breaks the boards.
Focus
Focus shows your Next actions grouped by scope, so you can work from one slice at a time instead of the whole board. On the web it also offers a work-mode timer and a memo paper; on mobile it pages through Next by scope.